Malaysia: Office Administrator - Alliance for Financial Inclusion
ABOUT AFI
The Alliance for Financial Inclusion (AFI) is an innovative, member-driven organization that enables policymakers in developing countries to share their knowledge of financial inclusion policies that have delivered tangible results. The network currently comprises 120 central banks, government ministries and other financial policymaking institutions from 95 emerging market & developing countries. Through providing members with the opportunity for peer learning and supporting technical level knowledge exchange on key aspects of financial inclusion policy, AFI works with its members in order to influence policy reforms, which results in increasing the access, usage, and quality of financial services to the poor. Through AFI’s Maya Declaration, to date 48 members have also committed to concrete actions and targets to increase financial inclusion, monitoring progress through the use of core indicators and by sharing progress across the network. In 2013, AFI Members unanimously decided to establish AFI as a permanent organization for financial inclusion knowledge exchange.
AFI will relocate in January 2015 to Kuala Lumpur and is expected to transition into an independent international organization by the end of year 2015.
POSITION SUMMARY
The Office Administrator will report to the COO and Director of Finance and Administration of AFI and will be responsible for day-to-day secretarial, administrative, and logistics support for AFI teams and divisions, including assistance on team outputs and correspondence. This may include meeting support, document write-up, travel arrangement and file maintenance for the team.
Duties and responsibilities include, but are not limited to:
Provide overall secretarial, administrative, and logistics support services for AFI management and operational teamsPerform general administrative and logistical tasks (e.g. arrangements for meetings and other events, reservations, budget follow-up, etc.)Holding petty cash and maintain the WinPaccs Cash-bookMonitor local suppliers and service providersMonitoring and controlling of the major office expendituresInternal invoicing for private usage of office assets and monitoring of reimbursementsPrepare and/ or process administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.)Travel management on request (flight booking; hotel booking, taxi /driver arrangements, etc)Technical and administrative support on event management, online registrations and sponsorship requestsReview, record, distribute, and process mail and other documents, follow-up on impending actionsRespond or draft responses to routine correspondence and other communicationsMaintain internal files (both paper and electronic) and databases Assist in the preparation of presentation materialsMonitor, prepare, and distribute various materials, including reportsCoordinate binding, packaging, translation, and shipping arrangements as necessaryDesired Skills & Qualifications:
High school or equivalent diploma, supplementary certification/ diploma or other academic qualifications ?Training in finance, human resources, and personnel management is a plus Experience:Minimum two years of experience in administrative services or other related fields in international organizationGood knowledge of relevant operational and administrative policies, processes and procedures, including records management and filing Skills and competencies:Demonstrated use of initiative and ability to apply good judgment in the context of given assignmentsAbility to maintain accurate records, draft accurate reports, and to resolve data discrepancies and activity problemsEffective organizational and multi-tasking abilityGood interpersonal and intercultural skillsGood verbal and written communications skillsProficiency in English and Bahasa languageGood computer skills; proficiency in using advanced functions in standard computer applicationsHow to apply:For more information on the Alliance for Financial Inclusion, please visit www.afi-global.org
To submit your interest to this position, please send your CV and Cover Letter to talent@afi-global.org
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