Malaysia: Executive Director

Protect and Save The Children (P.S. The Children) is a registered non-profit organization in Malaysia which came into existence in response to the need for a voice for sexually abused children. In a move towards a world that upholds the rights and dignity of every child, P.S. The Children’s vision is to build safer communities where children are protected from sexual abuse and exploitation. P.S. The Children aims to achieve this by advocating and establishing effective prevention education for both adults and children, strengthening treatment and support services, while forging synergistic partnerships within communities. For more information visit our website www.psthechildren.org.my

We are currently looking for a dedicated and committed Executive Director in leading the organization to the next level and to operationalise and execute the current five year strategic plan developed (2015-2019).

The detailed roles and responsibilities (JD) for the position is provided below :

Major Functions/ Accountabilities:

1. Board Administration and Support -- Supports operations and administration of Board by advising and informing Board members, interfacing between Board and staff, and supporting Board's evaluation of staff.

2. Program, Product and Service Delivery -- Oversees design, marketing, promotion, delivery and quality of programs, products and services.

3. Financial, Tax, Risk and Facilities Management – Recommends yearly budget for Board approval and prudently manages organization's resources within those budget guidelines according to current laws and regulations.

4. Human Resource Management -- Effectively manages the human resources of the organization according to authorized personnel policies and procedures that fully conform to current laws and regulations.

5. Community and Public Relations -- Assures the organization and its mission, programs, products and services are consistently presented in strong, positive image to relevant stakeholders and clientele.

6. Fundraising (nonprofit-specific) -- Fundraising planning (local or overseas) and implementation, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals and administrating fundraising records and documentation.

7.Networking and Policy Advocacy - Lead in tapping linkages, organize relevant groups to advocate with government and/or use international human/child rights mechanisms to advocate for change in systems that affect the target group.

In program development and administration, the Executive Director will:

3. Provide leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the Board.

4. Promote active and broad participation by volunteers in all areas of the organization's work.

5. Maintain official records and documents, and ensure compliance with national and local regulations.

6. Maintain a working knowledge of significant developments and trends in the field.

In communications, the Executive Director will:

1. See that the Board is kept fully informed on the condition of the organization and all important factors influencing it.

2. Publicize and promote the activities of the organization, its programs and goals

3. Establish sound working relationships and cooperative arrangements with community groups and organizations.

4. Represent the programs and point of view of the organization to agencies, organizations, and the general public.

In relations with staff, the Executive Director will:

1. Be responsible for the recruitment, employment, and release of all personnel, both paid staff and volunteers.

2. Ensure that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place.

3. See that an effective management team, with appropriate provision for succession, is in place.

4. Encourage staff and volunteer development and education, and assist program staff in relating their specialized work to the total program of the organization.

5. Maintain a climate which attracts, keeps, and motivates a diverse staff of top quality people.

In budget and finance, the Executive Director will:

1. Be responsible for developing and maintaining sound financial practices.

2. Work with the staff, Finance Committee, in preparing a budget; see that the organization operates within budget guidelines.

3. Ensure that adequate funds are available to permit the organization to carry out its work.

4. Create an effective donor management system

5. Develop annual budget and operating plan to support the programs

In networking and policy advocacy, the Executive Director will:

In communications, the Executive Director will:

1. See that the Board is kept fully informed on the condition of the organization and all important factors influencing it.

2. Publicize and promote the activities of the organization, its programs and goals

3. Establish sound working relationships and cooperative arrangements with community groups and organizations.

4. Ensure cordial relations with corporate donors, development organizations at national, regional and international level.

4. Represent the programs and point of view of the organization to agencies, organizations, and the general public.

In relations with staff, the Executive Director will:

1. Be responsible for the recruitment, employment, and release of all personnel, both paid staff and volunteers.

2. Ensure that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place.

3. See that an effective management team, with appropriate provision for succession, is in place.

4. Encourage staff and volunteer development and education, and assist program staff in relating their specialized work to the total program of the organization.

5. Maintain a climate which attracts, keeps, and motivates a diverse staff of top quality people.

In budget and finance, the Executive Director will:

1. Be responsible for developing and maintaining sound financial practices.

2. Work with the staff, Finance Committee, in preparing a budget; see that the organization operates within budget guidelines.

3. Ensure that adequate funds are available to permit the organization to carry out its work.

4. Create an effective donor management system

5. Develop annual budget and operating plan to support the programs

In networking and policy advocacy, the Executive Director will:

Desirable Qualifications/Competencies:

· Post graduate in Social Science, Political Science, International Affairs or Human Rights

· Senior Management experience at national or International NGO for 10-15 years.

· 10 to 15 years of working experience in the development sector in Asia would be essential. Knowledge of Malaysia scenario would be an added advantage

· Programme management experience on child Rights and Child Protection would be essential.

· Knowledge of ASEAN and its process would be an added advantage

· Experience of Human resource management around 10-15 years is essential.

· Experience in using Project Cycle Management tools and Monitoring and Evaluation tools would be essential (LFA and PCM)

· He/She should possess experience in developing, monitoring and evaluation of anti-human Trafficking programmes, Child Protection/Child Rights Programmes.

· Knowledge of Child Sexual Abuse and Anti-Trafficking Programmes is essential/mandatory.

· Practical experience on advocacy and networking in Asia especially with Governments and Corporate.

· Experience on Public Private Partnership in addressing Child Rights and Child Protection with focus on violence against children would be essential. .

· Experience in financial management and office management would be mandatory.

The Individual should be Good Scholastic Standing, willing to work on irregular hours very often, excellent team builder with practical team building skills. Highly professional with lot of patience. Mature disposition and should be a potential learner. Personable with good communication and interpersonal skills. Computer literate – word, excels, PowerPoint, e-mail and internet. Self motivated and can work with minimum supervision. Ability to work in multicultural working environment.

The applicant who meets the above criteria only should apply by e-mailing their CV and cover letter explaining how they meet the above criteria to Ms. Nagasayee Malathy, pns.malathy@psthechildren.org.my on or before 20 January 2015.

No telephone calls will be encouraged. Only short listed candidates will be contacted. Owing to the volume of applications we receive, we will not be able to respond to all applications individually. If you do not hear from us within 2-3 weeks after the closing date, it means your application is not successful.