PERSONAL ASSISTANT

MAJOR FUNCTION
 
A personal assistant works to provide administrator support. A personal assistant is appointed to arrange meetings, attend calls and initiate company conversations. Basically, this appointment does multitasking functions. Generally, personal assistant works with directors, high level executives, producers, politicians and attorneys.
 
DUTIES
 

1. Deputizing for the manager, making decisions and delegating work to others in the manager’s absence.


2. Devising and maintaining office systems, including data management and filing.


3. Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.


4. Screening telephone calls, enquiries and requests, and handling them when appropriate.


5. Meeting and greeting visitors at all levels of seniority.


6. Organizing and maintaining diaries and making appointments.


7. Dealing with incoming email, faxes and post, often corresponding on behalf of their manager.


8. Taking dictation and minutes.


9. Carrying out background research and presenting findings.


10. Producing documents, briefing papers, reports and presentations.


11. Organizing and attending meetings and ensuring their manager is well-prepared for meetings.


12. Liaising with clients, suppliers and other staff.


13. Attend telephonic conversations and needs to process the received inquiries to bring desired outcome.


14. Organize business meetings, formal parties as per requirement.


15. A personal assistant is responsible for e-mails, fax and dispatching important documentation.


16. She has to travel along with the employer from one place to another whenever required.


17. She has to communicate with office departments whenever required and with travel agencies/ hotels to do arrangements for the employer.

     18.   Prepare & Submit.
     19.   Tender/Quotation /Requisition.
     20.   Update & Prepare contract.
     21.   Prepare agreement papers.
     22.   Prepare billing advice.
     23.   Vendor registration.
     24.   Agreement review & amendment.
     25.   Maintain and update company profile.
     26.   Filing agreement papers.
     27.   Record Branch level contract note.

Candidates who have experiences will be consider as advantage.
Candidates who interested can call to Pn. Dewi (016-2613320) or can send your resume to hr@gmpkaisar.com .