HR and Admin Assistant

Roles and responsibilities include: 

• coordination of communication such as calls and mail required by the management


• write business letters, reports or office memos using word processing programmes


• answer telephone enquiries from customers, attend to visitors and assist other staff in the organisation with their enquiries


• operate a range of office machines such as photocopiers, computers and faxes


• file papers and documents


• undertake other duties such as banking, credit control or payroll functions.


• determine staffing numbers, skills and needs to meet the organisation’s objectives


• analyse the skills and qualities required for each particular job and develop job descriptions and duty statements


• advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments


• maintain the personal records of employees on matters such as wages, superannuation, leave and training, and prepare associated management reports


• arrange and conduct staff training


• use a number of management information systems to record, maintain, plan and manage the organisation’s human resources


• provide advice and information to management and employees on human resource policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmes


• assist employees with work matters, career development, personal problems and industrial matters


• organise employee welfare services such as health and wellbeing programmes, first aid and fire warden training, superannuation and social activities


• take part in enterprise bargaining talks where employees, management and unions discuss the development of specific work arrangements and conditions (pay and hours of work, for example)


• help implement organisational changes (such as those following from industrial relations legislation, revised job classification structures or technological changes)


• take part in strategic management.

Personal Requirements:

• good planning, organisational, analytical and decision-making skills


• good oral and written communication skills


• tactful and discrete when dealing with people and confidential


• able to work methodically, accurately and neatly


• good oral and written communication skills


• able to work as part of a team


• neat personal appearance


• ability to drive car/ ride motorbike is an advantage

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• Please submit a resume and a cover letter to hr@seenirsiz.my . Please include respective Job Title in the subject line of the email. Only those who will be selected for an interview will be contacted.