February 26, 2016

Associate Learning Specialist - Cyberjaya, SGR


Job Description



Key Responsibilities


  • Assist with the planning, organisation, coordination and management of all training events.

  • Maintain up to date records and contacts databases.

  • Handle incoming and outgoing correspondence for the department

  • Provide assistance in proof-reading reports, documents and presentations.

  • Take responsibility for ensuring deadlines are met.

  • Arrange appointments, coordinate training events and meetings.

  • Undertaking general typing duties for the department and taking minutes in meetings as and when required. 

  • Maintain up to date training schedules and records.

  • Collate course evaluations and reports.

  • Support program administration (organizing inductions, workshops and candidates).

  • Assist with budget administration including recording and reporting.

  • Research and collate information on topics of interest, training needs and current autism understanding relevant to professional development.

  • Liaise and communicate with other departments as and when required.

  • Assist with the setting-up and taking down of training courses, organizing catering and course materials (some manual handling involved). 

Required Technical and Professional Expertise

The role supports the IBM Global Business Services sales organization in preparing, validating and maintaining accurate and auditable record databases / files for contracts. This requires cooperative collaboration with the sales team and other supporting departments (Procurement, Pricing, Legal, Bid management team), with the objective to provide signed contract registration, billing and invoicing in a timely and accurate manner.


Preferred Technical and Professional Experience


  • Creates, maintains and close the Contract Folder.

  • Ensures projects are registered in applications to allow labor claiming and revenue booking.

  • Registers external supplier’s orders for accounts payable and triggers supplier invoices payment.

  • Tracks, monitors and reports project financial status frequently to responsible management.

  • Initiates corrective actions, where actual deviate from plan.

  • Updates cost and revenue accordingly.

  • Ensures that the Contract Folder is updated and billing data is captured, upon customer acceptance of solution deliverables.

  • Performs final billing and invoicing reconciliation, closes contract in BMS, and ensures settlement of all IBM accounts.

  • Utilizes foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions.

Required Education

Associate’s Degree/College Diploma


Preferred Education

Bachelor’s Degree


Travel Required

No Travel


Is Extensive Time Away From Home Required?

No


EO Statement

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.


Eligibility Requirements

1 Candidate Should well verse with Microsoft Office to Stage 2 or proven previous experience in Word/Excel/PowerPoint etc

2 Good in creating report and well versed in Microsoft Excell. 

3 Able to join in Immediately

 Degree certified.


Primary job category

Human Resources


Growth Play

None



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