The Director of Finance and Administration will report to the COO of AFI. The incumbent will lead a team that runs all administrative and financial operations for AFI and provide all aspects of financial support during the transition to AFI’s new headquarters in Kuala Lumpur (Malaysia).
He/she will work very close together with his/her team on finances and contracting, accounting, reporting, controlling, grants making/taking, co-financing opportunities by different international donors, sponsorships to member organizations, administration, IT services and GIZ liaisons. He/she should identify possible solutions for co-funding, reporting and cost monitoring.
The ideal candidate possesses a strong background in finance and administrative management, as well as strong multi-tasking abilities and understands administration as a solution oriented support-tool for AFI’s operational units. He/she should be interested in administrative IT applications and curious in finding suitable and sound solutions for a global acting and externally funded project, managed by GIZ and later on being an independent organization.
Specific Responsibilities Include:
Leading the Team Finance & Administration
Represent concerns and issues of Finance & Administration in the Management Team of AFIOverall management of all financial, administrative and IT related activities of AFICoordinate with GIZ liaisons in Finance, Administration and IT departmentsEnsure accountability and compliance of all activities with BMGF, GIZ internal, AFI rules.Support AFI staff on GIZ systems (ESS, DMS, etc)Contracting with consultants and service providersDefine, maintain and up-date AFI’s administrative guidelines and financial guidelines for grants and sponsorships
Support the COO on Organizational Vision and Execution
Work with our COO to provide vision, direction, inspiration and management regarding the operations of an independent AFISupport the implementation of the transition master plan and the building of the new organizationGuide the day-to-day management of AFI Operations with regards to Finance, HR, IT, etc. (In particular leveraging your expertise of local Malaysian practicesActively support the strategic vision and plan how to deliver against it.
Oversee Grant Administration and Sponsorship Program
Support the Policy & Grants-Team on any financial and administrative aspect on grants making (budget, financial reporting, disbursement rates, legal aspects etc.)Track and monitor grants-, service- and consultancy-contracts (reports, time sheets, payments, deadlines etc.)Monitor the grant reporting/disbursement deadlines and calibrate with administrative requirements from donor sides (indirect cost rules, budget lines etc).
Transition to Independence and support on Malaysian laws
Ensure that core business processes, necessary infrastructure, personnel or other resources are in place and working effectively.Establishing a new controlling systemBudgeting, budget control and financial reporting towards the donorsPermanent tracking of AFI’s annual financial successCost monitoring, data analysis and data transforming processDesigning reporting tools to bridge the gap between GIZ accounting tools and donor reporting requirementsDeveloping monitoring tools, templates and forms for other AFI unitsIntegration of new software into the AFI system and structure; esp. reporting and data management softwareDeveloping AFI’s actual project structure into an administrative structure of an independent organizationIdentifying a new Enterprise Resource Programme (ERP) for AFI and organise the disconnection and data transfer from GIZ systems toward the new ERP.
SKILLS REQUIREMENTS
Suitability to undertake the responsibilities above at the required levelAdvanced knowledge and experience with accounting and/or financial management software and MS Office applications.Broad financial management skills to direct financial planning, accounting, internal control and grant management needs.Strong commitment to team management approach, including good managerial, leadership, supervisory, interpersonal and negotiating skillsProven capacity to interact and negotiate with international partners, government officials, corporate partners and donors.Good command English and Bahasa, both verbal and written,Proven integrity and good character especially in the stewardship of resources, transparency and accountabilityAt least 3 years experiences as a senior manager in a similar size NGO or company, overseeing multi-departmental responsibilities including administrations, HR and finance.Knowledge of Malaysian financial and tax regulations, especially those pertaining to non-governmental or not-for-profit organizationsPrevious experience managing grants or contracts with external funding agencies, such as the World Bank, USAID, AUSAID, etc. is an advantage Previous experience in banking or micro-financing is an advantageHow to apply:
For more information on the Alliance for Financial Inclusion, please visit www.afi-global.org
To submit your interest to this position, please send your CV and Cover Letter to talent@afi-global.org
Genting Malaysia Berhad